Annual Report 2019-20

Editorial

This Annual Report covering the period July 1, 2019 – June 30, 2020 has been prepared to fulfill
the statutory obligation under the Pakistan Institute for Parliamentary Services Act, 2008. The
Section 17 of the Act tasks the Board of Governors (BOG’s) to submit to the Parliament Annual
Report containing the activities of the Institute during a year. The Report shall also highlight the
objects of the Act achieved by the Institute and shall also give a picture of the finances of the
Institute. Section 11 (e) of the Act assigns the function of preparing the report and its submission
to the Board of Governors (BOG’s) by the Executive Director. The Section 7 (k) empowers the
Board to approve and submit Annual Report of the Institute to the Parliament.
The Report briefly illustrates the activities and accomplishments of the Institute during the year
2019-20. During the year in focus the Institute achieved its various objectives under the guidance
of the BOG’s.
To realize the Institute’s mandate the Senate and the National Assembly provided generous
financial resources in the light of the PIPS Act, 2008. Equally important were the financial
contributions made by the Provincial Assemblies of Balochistan, Khyber Pakhtunkhwa, Punjab
and Sindh to expand the Institute’s activities to the provinces. As a result the Institute has
established well-functioning satellite offices in Karachi, Lahore, Peshawar and Quetta.

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On the direction of the Chairman Senate/President PIPS Board of Governors, the Pakistan Institute for Parliamentary Services (PIPS), has implemented a comprehensive set of measures aimed at ensuring fiscal discipline, operational efficiency, and responsible utilization of public resources, on the same lines as notified and adopted by the Senate and National Assembly Secretariats.

Under the new measures, the Institute has adopted a four-day working week (Monday to Thursday), while introducing a hybrid working model whereby 50% of staff will perform duties from the office and 50% will work remotely on a rotational basis. Employees working from home will remain fully accessible through digital communication platforms and may be required to report to the office on short notice, ensuring uninterrupted institutional functioning.

Significant steps have also been taken to promote energy conservation. These include a target of achieving up to 70% reduction in energy consumption through minimizing unnecessary use of electricity and ensuring that official meetings, trainings, and events are scheduled during daylight hours. Foreign tours are banned and international meetings are being held virtually.

In the transport section, PIPS has introduced strict measures to curtail expenditure and 70% official vehicles have been grounded as part of this initiative.

As part of broader austerity efforts, 20% reduction has been imposed on the non-ERE budget for the fourth quarter of the current financial year. The officers drawing a monthly salary of PKR 300,000 or more, shall surrendered two days salary or 5% to 30% salary on gross as per Federal Government decision.

The Institute has also discontinued all non-essential procurements with immediate effect. Official functions such as dinners and receptions will not be hosted, except in the case of visiting foreign delegations, and even then, strictly in accordance with austerity protocols.

These measures have been implemented with immediate effect and will remain in force until further orders.

Under the guidance of President PIPS Board of Governors, Syed Yousaf Raza Gilani, PIPS remains fully committed to maintaining its core functions of parliamentary support, capacity building, and research while contributing proactively to national austerity and sustainability goals.

Annual Report 2019-20

Editorial

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